The Programme Schedule
Your Tutor will inform you of the schedule for your programme. They will let you know the start, finish and break times for each day of the week you are required to attend class and inform you ahead of time any events that you will be required to attend which are outside of normal hours. They will also let you know any term breaks where you will be on holiday, any home study, self-directed learning requirements etc.
A requirement of enrolment is an acknowledgement of your commitment to the events in the Programme Schedule and to complete all the components of the programme within this time frame (start/finish dates) in order to meet the programmes achievement requirements.
Please note that events, dates, and timeframes in the initial programme schedule may be subject to change. Factors that may necessitate amending a schedule may include but are not limited to, the weather, student attendance, viability along with different learning styles and abilities. The method of communicating these changes will be outlined by your tutor at the beginning of your programme.
Attendance Requirements
Learners enrolled on EmployNZ programmes need to demonstrate a strong commitment to attending the programme. It is imperative then that in order for an individual to complete the program that they commit to having 100% attendance. This means being in class at the specified start time of the day’s tuition and remaining there for the full period of the tuition – except for scheduled breaks.
A lack of commitment as evidenced by poor attendance will see the implementation of both informal and formal interventions which may result in an individual being asked to leave the programme.
Tutors may decide that it is in the best interest of the learner to be placed on an Attendance Management Plan as a means to improve poor attendance. The plan will address identified barriers to attendance and may include engagement with the learners support network (family, youth coach, peers).
Failure to attend scheduled classes or events over a 14 day period and without notifying EmployNZ with a valid reason for absenteeism will result in an individual being seen as having left the programme and as such they will be withdrawn from the programme. The standard withdrawal and refund policy will apply.
Monitoring of an individual’s attendance is recorded using EmployNZ our own web- based attendance system using Microsoft power – apps and dashpoints. AM and PM sessions are recorded, which allows tutors and programme managers to track learner attendance. On a daily basis absent students will be contacted by phone, text or email and the reason for non-attendance is recorded on the attendance register.
Due to the sequential nature of learning on some of our programmes, failure to attend any scheduled class, practical event, or assessment (whether due to legitimate reasons or otherwise) may see an individual unable to complete a component(s) resulting in them not meeting the requirements to achieve the qualification.
This may also lead to individuals being unable to participate in the next scheduled event, as some components have set pre-requisites which require an individual to have achieved a standard prior to starting the next. In such instances the Tutor may schedule alternatives.
Any alternative arrangements to catch individual’s up will be at the discretion of the Tutor, after taking into account staff/equipment availability and the cost to run the specific event.
In some instances, EmployNZ may determine that a catch up will be at an additional cost to the learner, generally this will occur if it is deemed that the necessity to include a catch up session is due to the individuals lack of attendance, preparation and/or without a reasonable excuse.
It should be noted that under certain circumstances (e.g. absenteeism, illness, withdrawal etc, class size can be reduced to an extent that scheduled events are no longer viable). In such instances EmployNZ has the right to reschedule the times and dates of events. This may affect those individuals who are in attendance for the event that is to be rescheduled. Under normal circumstances the delivery of the programme will be within the allocated start and finish dates.
Note: EmployNZ reserves the right to request medical certificates or other documents to support reasons for absenteeism.
Specifics in terms of your programmes minimum attendance requirements, the need to provide a medical certificate in the event of short and long terms absenteeism due to illness and/or injury will be conveyed to you by your tutor.
Irrespective of the reason, if you are going to be late or absent for a planned day of tuition or event you must inform your tutor or EmployNZ prior to the day’s activity commencing (free call 0800 002 159). If at any time during a days planned facilitation you need to leave the training facility and will therefore be absent from class you need to let your tutor know.
Individual’s who are asked to leave through lack of attendance may also face external penalties. EmployNZ has an obligation to notify Study Link of individuals who have left our programmes, this may lead to Study Link suspending an individual’s Student Allowance and/or Living Cost payments.
At Risk Students
If you are deemed to be ‘at risk’ of not completing your programme on time, a meeting will be held with you, your Tutor and/or the Programme Manager. We want to ensure we do everything possible to ensure you complete the programme successfully, so additional support will be discussed and offered if applicable. A Student Management action plan may be put in place to assist you to fulfil your programme completion obligations. Weekly meetings may also be scheduled to support your completion the programme.